Microsoft Exchange Server,  Windows Server

Building Exchange 2010 Signatures En Masse

There are a lot of environments that standardize mail signatures. In Exchange 2010 you can now automatically assign users a signature based on a user’s Active Directory information, thus allowing en masse standardization of signatures. To do so is pretty straight forward, first open the Exchange Management Console and browse to the Organization Configuration. Then click on Hub Transport and then on Transport Rules. Next, click New to create a new transport rule. Here you can build an organizational signature based on user’s Active Directory attributes.

You can provide some text and then any of the attributes that you see fit by wrapping them in the standard double percentage signs (%%). In the following, we provide displayName, Title and Department:

Thank you,<br>

%%displayName%% %%Title%%<br>

 

%%Department%%

Or, if display names are not correctly formatted (in some organizations they aren’t), you can use first name followed by last name and then a line with the email address (%%mail%%):

Thank you,<br>

%%givenName%% %%sn%%<br>

 

%%mail%%

To see a list of all of the attributes available, use ADSI Edit. You can access ADSI Edit by opening adsiedit.msc (Start > Run > adsiedit.msc). In 2008, ADSI Edit is installed automatically when the Active Directory Domain Services role is installed, so simply run it from any existing domain controller. Once open, browse to the domain and then to CN=Users. From here, you’ll see the attributes defined in the schema.